Purpose
This article explains how the Kamma licensing interface works within Reapit and how it helps manage property licensing workflows more efficiently.
What you’ll learn
In this article, you’ll learn:
How the Kamma licensing interface works in Reapit
What each tab is used for
Which fields are automatically managed by Kamma
How the licensing interface works
When you open the Licensing tab on a property in Reapit, or open the Kamma app while on a property in Reapit, you’ll see the Kamma licensing interface instead of the standard Reapit licensing form.
Although the interface is provided by Kamma:
Information is still written back into Reapit, for fields Reapit supports
Your data continues to remain within Reapit
This allows Kamma to provide a more advanced licensing workflow while keeping Reapit as the system of record.
Benefits of the Kamma licensing interface
The interface is designed to provide:
A more intuitive licensing workflow
Faster access to compliance information
Improved visibility of licensing actions and status
It also allows Kamma to extend beyond the default Reapit functionality, meaning new features and workflow improvements can be delivered more quickly.
Understand the tabs
The interface is organised into tabs, grouping related licensing information together.
There are some fields that are greyed out and not editable. These fields are either written directly via Kamma, such as the licence type required, or, are calculated based on information elsewhere in Reapit, such as the count of occupants for the current tenancy. There's more information about this in the 'Fields automatically managed by Kamma' section below.
Compliance Overview
Displays:
Compliance status
Licence type required, if relevant
Action required
Licensing schemes applicable to the property address
This is the main view for understanding the property’s current compliance position.
Property Information
Displays property attributes such as:
Whether the property is an s257 HMO
Whether it is above commercial premises
Whether it falls within an Article 4 direction area. This field is automatically populated by Kamma.
Any property restrictions
Update the fields and click 'Save to Reapit' to save your changes.
Tenancy Information
Displays:
Occupant count, calculated based on current tenants in Reapit
Household count
These figures are used to determine:
The licence required
Whether the property remains compliant in terms of the maximum occupants and households allowed in the licence conditions
Update the fields and click 'Save to Reapit' to save your changes.
Licence Information
This section is used to manage and monitor licensing compliance by adding:
Licence application details
Granted licence details
Licence documents
Kamma automatically populates:
Compliance status
Licence required?
Licence type required
Update the fields and click 'Save to Reapit' to save your changes.
Licence Exemptions
Used when a property is exempt from licensing.
For example:
The landlord is selling the property
Another valid exemption applies
Properties with an active exemption are treated as compliant.
You can also override the licence requirement Kamma has suggested.
How to add a licence exemption
Step 1: click 'Add licence exemption'
Step 2: Complete the form and click 'Save Exemption'
Enter a reason for the exemption and the date the exemption is valid until, if one exists. To exempt this property from requiring a licence select 'No licence required' from the 'Licence required for this property' dropdown. To override the licence requirement Kamma has determined, select a licence type.
Step 3: The licence exemption is now active
The licence exemption, or override, is now active. If you've applied an exemption the property will be marked as Compliant on the Compliance Overview and Licence Information tabs.
Note: Licence Exemptions are turned off by default. Contact your Customer Success Manager to discuss enabling this feature.
Compliance Tasks
Used to track actions required to meet licence conditions.
Examples include:
Safety works
Documentation requests
Council requirements
If a compliance task becomes overdue:
The property is marked as Non-compliant
Note: Compliance Tasks are turned off by default. Contact your Customer Success Manager to discuss enabling this feature.
What happens next
Licensing data entered through the interface is saved back into Reapit
Compliance status updates automatically based on the information recorded
Kamma continues to monitor scheme changes and licensing requirements in the background